4.1a There shall be a Council of SAFOG. which shall consist of not less than eighteen (18) and not more than fifty (50) representatives, excluding past presidents. The Council shall consist as far as possible of representatives from each of the Member South Asian Countries. The number of representatives from each country excluding the office-bearers and the Committee Chairs, shall be not more than three (3), with only one vote per country.
4.1b There shall be an Executive Board of SAFOG comprising of only the Office-bearers to meet more frequently and attend to day-to-day business. The Executive Board will work for the objectives of SAFOG, and its decisions will need to be vetted by the Council.
The Council shall consist of:
- Office Bearers
- Immediate Past President
- President Elect
- Three Vice Presidents
- Director International Relations
- Secretary General
- Deputy Secretary General
- Assistant Secretary General
- Country Representatives who shall be referred to as Council Members with only one vote per country.
- Past Presidents
- Chairpersons of all Committees (non-voting)
- Chairperson Education Committee
- Chairperson Research Committee
- Chairperson WSRR
- Chairperson Maternal and Perinatal Health Committee
- Chairperson Imaging Committee
- Chairperson Endoscopy Committee
- Chairperson NCD Committee
- Chairperson Reproductive Endocrinology & Endometriosis Committee
- Chairperson Oncology Committee
- Chairperson Guidelines Development Committee
4.3 The President Elect shall be the President of the next Council. The Presidency shall be rotated amongst the member countries
4.4 Each member of the Council shall hold office for a period of two years (one year, effective from 2027) and shall be eligible for re-election in the same capacity for a maximum of three (3) terms except the President and President elect. Re-election of a member to the same office for more than three (3) terms could be done only under exceptional circumstances at the discretion of the Council.
4.5 In the event of any member of the Council vacating his office or expiring prior to the end of his term of office, the Council shall fill such a vacancy in consultation with the relevant SAFOG Country Organization.
4.6 The Council shall elect the Office Bearers from among its members.
4.7 At no time shall a Member Country have more than three (3) representatives as Office Bearers.
4.8.1 The Secretary General of SAFOG shall write to all the SAFOG Country Organizations requesting nominations for Country Representatives (Council Members) three (3) months prior to the Council Meeting scheduled with a Congress
4.8.2 Each SAFOG Country Organization should submit nominations no later than three (3) weeks prior to the Council Meeting scheduled with a Congress. Each Country Organization shall be entitled to nominate not more than five (5) Countries Representatives (Council Members) for the Council.
4.8.3 At least two (2) of those nominated should have served at least one (1) term previously in the Council. At least one (1) of those nominated should have not been a Council Member earlier
4.8.4 The names of the Country Representatives nominated by the respective SAFOG Country Organizations shall be tabled at the last Council Meeting chaired by the outgoing President
4.9 In the event of the required minimum number of persons not being nominated to the Council, the nominated persons, in consultation with the outgoing members of the previous Council, shall appoint such additional number of members as may be necessary to constitute the Council so that the Council shall at all times have a minimum of eighteen (18) members
4.10 To be an Office Bearer, a person should have served at least one (1) term previously as a Council Member.
4.11. The names of Office Bearers shall be proposed and seconded at the first Council Meeting chaired by the new President, and they shall be thus elected. The council shall have the right to propose the name of a person who is not a country representative, to be an office bearer, provided such person has given his written consent to be an Office Bearer. In the event of more than one name being proposed for any post of an Office Bearer, a secret ballot shall be conducted by the new President at the Council Meeting attended by the new Council Members eligible to vote. In the event of a tie in the votes cast, the President shall cast the deciding vote.
4.12. The President, President Elect and each of the three Vice Presidents shall be from different countries.
4.13. The Treasurer shall be elected from the country where the SAFOG bank accounts are maintained. The Secretary General and the Deputy Secretary General shall be elected from different countries.
4.14. The Assistant Secretary General shall be from the country of the President.